Executive Assistant (m/f/d) Part-Time / Working Student 14 - 20 hours / week

Aqarios GmbH Munich or Hybrid

🚀 Join Aqarios to Redefine the Future of Computing!

At Aqarios, we’re on a mission to revolutionize the way the world approaches problem-solving. Using quantum computing and cutting-edge technology, we’re building solutions that tackle some of the most complex challenges across industries. As part of our team, you’ll have the chance to support our work on transformative technology that pushes the boundaries of what’s possible, all within a flexible, results-driven environment that values creativity, ownership, and innovation—whether you’re collaborating in our vibrant Munich office or working remotely. Let’s shape the future of computing together!

🌱 Who We Are

Aqarios is pioneering the quantum era by bridging the gap between high-tech innovation and practical, real-world applications. Our mission is to democratize quantum computing, making it accessible and impactful for solving the world’s toughest challenges. Through our flagship platform Luna, custom-tailored solutions, and cutting-edge research, we collaborate with global enterprises to push the boundaries of optimization and computation.

Founded as a spin-off of LMU Munich’s prestigious QAR-Lab, Aqarios has a growing team of over 30 passionate professionals, blending academic excellence with industry expertise, and positioning us at the forefront of the quantum computing industry. Backed by world-class partnerships and a bold, forward-thinking vision, we’re shaping the future of technology- today.

💼 Your Responsibilities

As an Executive Assistant, you will take ownership of key organizational processes that ensure the smooth operation and growth of Aqarios:

• You will act as a trusted right hand to the CEO and Executive Team, managing email and phone correspondence, coordinating schedules, and ensuring seamless communication with internal teams and external partners.
• You assist the Executive Team by preparing well-structured and visually appealing presentations, ensuring they are equipped with clear and concise materials for internal meetings and external engagements.
• You plan and coordinate business travel, including creating detailed itineraries and managing expense reports, ensuring hassle-free trips for the executive team.
• You handle preparatory bookkeeping tasks with precision and efficiency, such as managing invoices, ensuring accurate organization, and supporting streamlined financial processes.
• You assist in completing essential documents, forms, and other administrative tasks, helping to keep operations running smoothly.
• You manage office correspondence, drafting and organizing letters to maintain efficient communication flows.
• You play a key role in ensuring smooth customer interactions by providing on-site support for meetings, preparing materials, and maintaining a professional atmosphere.