Executive Assistant (m/f/d) Part-Time / Working Student 10 - 20 hours / week

Aqarios GmbH Munich or Hybrid

🚀 Join Aqarios to Redefine the Future of Computing!

At Aqarios, we’re on a mission to revolutionize the way the world approaches problem-solving. Using quantum computing and cutting-edge technology, we’re building solutions that tackle some of the most complex challenges across industries. As part of our team, you’ll have the chance to work on transformative technology that pushes the boundaries of what’s possible, all within a flexible, results-driven environment that values creativity, ownership, and innovation—whether you’re collaborating in our vibrant Munich office or working remotely. Let’s shape the future of computing together!

🌱 Who We Are

Aqarios is redefining how businesses approach optimization and problem-solving by bridging the gap between quantum computing and practical, real-world applications. Our mission is to make quantum computing accessible and valuable for solving complex challenges across industries. We collaborate with world-leading enterprises to deliver impactful solutions, whether through our flagship platform, Luna, or custom-tailored solutions designed to meet specific customer needs.

With a growing team of over 30 passionate professionals, we combine expertise and innovation to tackle the cutting edge of technology. As a spin-off from LMU Munich's renowned QAR-Lab in Germany, we bring academic excellence together with real-world implementation, positioning ourselves as leaders in the quantum computing space. Backed by strong partnerships and a forward-thinking vision, we’re building the future of computing today.

💼 Your Tasks

As an Executive Assistant, you will take ownership of key organizational processes that ensure the smooth operation and strategic growth of Aqarios:

• You will act as a trusted right hand to the CEO, managing email and phone correspondence, coordinating schedules, and ensuring seamless communication with internal teams and external partners.
• You play a key role in ensuring smooth customer interactions by providing on-site support for meetings, preparing materials, and maintaining a professional atmosphere.
• You plan and coordinate business travel, including creating detailed itineraries and managing expense reports, ensuring hassle-free trips for the executive team.
• You handle preparatory bookkeeping tasks with precision and efficiency, such as managing invoices, ensuring accurate organization, and supporting streamlined financial processes.
• You assist in completing essential documents, forms, and other administrative tasks, helping to keep operations running smoothly.
• You manage office correspondence, drafting and organizing letters, and handling incoming and outgoing mail to maintain efficient communication flows.
• You take responsibility for maintaining an organized and efficient office environment, supporting the executive team by streamlining workflows and tackling a variety of organizational tasks.